Purchasing

Responsibilities
Purchasing is responsible for the procurement of materials, supplies, equipment and services at the lowest possible price or to whoever provides the goods or services specified at the best value for the city.

Sales Tax
The City of Sherman is exempt from sales tax. Bids, quotes and invoices are to be provided exclusive of sales tax. A tax exempt certificate will be provided upon request.

Historically Underutilized Businesses
The City of Sherman participates in the State of Texas Historically Underutilized Business (HUB) Program. For more information, please refer to the State of Texas (HUB) Program

Cooperative Sources
The City of Sherman also purchases goods and services through the contracts of cooperatives. Vendors desiring to do business with the City of Sherman or other governmental entities may contact the cooperatives below to participate in the cooperative program. A few of these are:

Disclosures

Conflict of Interest


Chapter 176 of the Texas Local Government Code requires that certain related parties, such as city employees, elected officials or relatives of such, who do business with a local government entity disclose their relationship.  Contact Finance for more information if you wish to do business with the city and may have a disclosure requirement under Chapter 176.

Interested Parties


Beginning January 1, 2016, ​Chapter 2252.908 of the Texas Government Code requires a business entity entering into certain contracts with a governmental entity to file a Certificate of Interested Parties (Form 1295).  Generally, all contracts requiring a vote of the City Council are included.  Contractors are required to register via the Texas Ethics Commission website where a Form 1295 is generated.  The form is then printed, notarized and returned to the City of Sherman.  The City must acknowledge receipt of the form via the same portal no later than the 30th day after the contract date.